Privacy Policy

Privacy Policy 

Effective from: September 2025

This Privacy Policy explains how Screen Alliance Wales (“SAW”, “we”, “our”, “us”) collects, uses, and protects your personal information. We are committed to safeguarding your privacy and ensuring that your personal data is handled securely, transparently, and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website, engaging with our training and education services, or contacting us directly, you agree to the practices described in this policy.

Information We Collect

We may collect the following types of personal information:

  • Identity and contact details: name, job title, organisation, postal address, telephone number, and email address.
  • Demographic information: postcode, age, gender, ethnicity, sexual orientation, religious or philosophical beliefs, socio-economic background, and health information (where voluntarily provided to support diversity monitoring).
  • Employment and training data: CVs, work history, skills, interests, applications for training or work opportunities, and feedback on our programmes.
  • Website and digital data: IP address, browser type, cookies, and website usage data.
  • Other information: preferences, interests, and responses to surveys, evaluations, or competitions we run.

We only collect information that is relevant to the services we provide and the purposes outlined below.

How We Use Your Information

We use the information we collect to:

  • Maintain internal records and manage participation in SAW programmes.
  • Provide and improve our services, including training, events, and industry engagement.
  • Share opportunities and updates relevant to the creative industries.
  • Monitor equality, diversity, and inclusion across our programmes (on an anonymised and aggregated basis).
  • Analyse website use and improve user experience.
  • Meet our legal obligations and comply with funding or reporting requirements.

We will only use your personal data where we have a lawful basis for doing so, such as your consent, a contractual requirement, or a legitimate interest in delivering our services.

Marketing and Communications

If you consent, we may contact you by email, phone, or post with information about training, events, job opportunities, or industry updates. You may opt out of receiving these communications at any time by clicking “unsubscribe” in our emails or by contacting us at [email protected].

Cookies

Our website uses cookies to improve user experience. Cookies are small files placed on your device that help us analyse web traffic and tailor content.

  • Traffic log cookies help us identify which pages are most useful.
  • Cookies do not give us access to your computer or any personal information beyond what you choose to share.
  • You can accept or decline cookies in your browser settings. Please note that disabling cookies may limit website functionality.

Sharing Your Information

We will not sell, lease, or distribute your personal data to third parties unless:

  • We have your explicit permission.
  • We are required by law.
  • Sharing is necessary to deliver services (e.g. providing anonymised reports to funders, or connecting you with training/employment opportunities you have applied for).

Any partners or suppliers who process data on our behalf are bound by data protection agreements to ensure your information is secure and only used for the agreed purpose.

Data Security

We are committed to ensuring your information is secure. We have appropriate technical, administrative, and physical safeguards in place to prevent unauthorised access, disclosure, alteration, or loss of your data.

Your Rights

Under the UK GDPR, you have the following rights:

  • Access – to request a copy of the personal data we hold about you.
  • Correction – to have inaccurate or incomplete information corrected.
  • Erasure – to request the deletion of your personal data where we have no lawful basis to retain it.
  • Restriction – to request limited use of your personal data.
  • Portability – to receive your data in a structured, machine-readable format.
  • Objection – to object to the processing of your data for certain purposes, including direct marketing.
  • Withdraw consent – where we rely on your consent to process data, you may withdraw it at any time.

To exercise your rights, please contact us at [email protected]. We will respond within one month.

Links to Other Websites

Our website may contain links to other websites. Please note that we do not control these sites and are not responsible for their privacy practices. We encourage you to read the privacy statements of any external websites you visit.

How Long We Keep Your Data

We will retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal and funding requirements. After this period, your data will be securely deleted or anonymised.

Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will always be available on our website, and we encourage you to review it periodically.

Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us:

Screen Alliance Wales
Email: [email protected]
Website: www.screenalliancewales.com

If you are not satisfied with our response, you also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.